Administrator of third-party funds / Financial Assistant (part-time)
The Max-Born Institute for Nonlinear Optics and Short Pulse Spectroscopy (MBI) conducts basic research in the field of nonlinear optics and ultrafast dynamics arising from the interaction of light with matter and pursues applications that emerge from this research. It develops and uses ultrafast and ultra-intense lasers and laser-driven short-pulse light sources in a broad spectral range in combination with methods of nonlinear spectroscopy. The spectral range includes in particular XUV radiation and soft x-rays, where experiments at in-house sources are complemented with the use of accelerator driven sources such as free electron x-ray lasers.
With its research, MBI fulfils a national mission and is an integral part of the international scientific community.
The Max-Born-Institute invites applications for a
Administrator of third-party funds / Financial Assistant (part-time)
For the preparation and administrative support of EU-funded research projects we are looking for an administrator of third-party funds / financial assistant to start as soon as possible.
Tasks:
- Financial management for the administration of third-party funds for EU projects, in particular project monitoring and financial management,
- Travel cost reimbursements,
- Monitoring compliance with funding regulations,
- Preparation of financial statements and reports on expenditure, preparation of project reviews and audits,
- Communication in English and administrative "help-desk " for the project partners, preparation of information.
Requirements:
You have a completed bachelor's degree or vocational training in the commercial field with several years of professional experience in the finance or third-party funding sector. Extensive knowledge and practical experience in the administration and accounting of third-party funded projects (in particular by the EU), proficient use of IT tools (MS-Office, especially Excel, SAP), English language skills (B2 or equivalent), good mathematical understanding, high attention to detail and accuracy, communication skills, service orientation, organisational strength.
Our offer:
We offer a challenging and versatile position with opportunities for professional development. The role can be filled on a part-time basis (50% with the option of increasing working hours) and is initially limited to two years. Remuneration is offered up to pay grade 9c TVöD Bund, provided that the relevant personal requirements, qualifications, and experience levels are met.
The MBI promotes an equity-based workplace and places particular emphasis on fostering career opportunities for women. Qualified women are therefore strongly encouraged to apply. If equally qualified, applicants with a disability will be given preference (Schwerbehinderung nach Sozialgesetzbuch IX).
The MBI supports the reconcilability of family and working life and is certified by the audit workandfamily (audit berufundfamilie) as family-friendly. MBI is committed to a diverse, prejudice-aware working environment. The MBI follows the “Charta of Diversity” (Charta der Vielfalt) and implements the Diversity and Inclusion strategy as set up by the Forschungsverbund Berlin e.V.
Please upload your application, including cover letter, curriculum vitae, certificates and description of previous professional activities electronically via the MBI webpage at https://mbi-berlin.de/de/karriere. The deadline for applications is 16. August 2026.
For further information, please contact Neide Pedro (Neide.Pedro@mbi-berlin.de).